We are frantically trying to get our papers together to apply for the visa. Fulbright recommends doing this 60 days before your travel date; right now we are about 5-6 weeks out and even if everything gets expedited we won’t be able to submit everything until about 4 weeks out. Eeeek. The holdup is that it turns out both of us need to submit our birth certificates, with an extra certification called an apostille to make them valid abroad, so we’re working on getting Marc’s now and then we should be all set. It might require him to go to Albany for the birth certificate and then to NYC for the apostille, just to make sure we get everything in time. Yikes!
The other tricky thing right now is that I am trying to figure out how to get ethical approval for my research, because it will involve people filling out surveys and participating in focus groups. In June, I misread a message from my host in Brazil, Marilia, who had said that she thought I *did* need approval from the Committee of Ethics, if I were being funded by Brazil (I thought she said I did not need approval), but that I should check with the Americans since that is where my funding is coming from. I am kicking myself for the error, and for not realizing it for so long. (To be a little bit gentle on myself, the wedding derailed me, plus UFMG – Universidade Federal de Minas Gerais, my host institution – was on semester break until September.)
As far as I can tell, the Americans don’t really know what to tell me about ethical research approval. Normally, I think Fulbrighters are actively connected to their university here, and would go through their university’s IRB (Institutional Review Board), but I graduated 4 years ago. I sent an email to my school’s IRB training coordinator and am waiting to hear back. I will also email the Fulbright commission in Brazil (the American office already responded that they don’t deal with these issues) on Monday, but I’ve been emailing them frantically about visa stuff, so I’d rather give them a tiny break if I can.
The email from my host in Brazil was from June, so I’ve been sitting on this for a while. From what I’ve heard, IRB approval can take a long time, and we’re heading into the holiday season where people go on vacation for weeks at a time (especially with the semester break up here in the northern hemisphere), so I’m getting nervous. If it does end up taking a while to get approval, I should be able to get acclimated, get better at Portuguese, and do more preliminary work before the actual survey part starts. (According to my Statement of Grant Purpose, I wasn’t going to start formally surveying participants until April, anyway.) The last resort might be to go through UMFG for ethics approval, and Marilia is looking into that for me.
Fingers crossed that this all works out!